Handbook of Policies and Procedures


Article I. Officers
	All officers must be current members.

	All officers are elected by the general membership for a term of…
 
The elected officers of Iowa Voices for Quality Child Care shall be:

	Co-Chair (President)
	Co-Chair (Vice President)
	Secretary
	Treasurer
	Internet Services Coordinator		
	Resources / Educational Records Coordinator

1.)Duties and Responsibilities

All Officers
	Attendance:

		Will attend a minimum of 8 out of 12 general membership meetings.

		Will attend a minimum of 3 out of 4 executive board meetings.

		Must be responsible for designating a back up officer when unable to attend.

		Will not extend sponsorship to outside organizations or individuals without prior membership approval. (as described in section ?…)

		Will not use the office to promote personal agendas.

		Personal opinions will be identified as such.

		Will relinquish all records to an appropriate officer upon leaving office. 

Co-Chairs

		Chief officers of Iowa Voices for Quality Child Care.

		Presides at all meetings, general and executive. 

		Official spokespersons of IaVQCC on public policy / public relations.

		Appoint all committees, except as otherwise specifically provided for in the Iowa Voices for Quality Child Care bylaws. 

		Entitled to attend committee meetings as a general member.

		Included on the Iowa Voices for Quality Child Care bank account with check writing privileges for approved expenditures only. 

		Recruit new members.

		Update, maintain, and distribute membership information. 

		Coordinate facilitators / accommodations for all general membership meetings.

		Any other duties as appropriate to this office.

		*All duties can be delegated to appropriate members. 

Secretary

		Record keeping duties:
			Keep accurate records of all official proceedings of IaVQCC.

			Compile records and distribute to appropriate officers. 

			Records must be kept up-to-date and made available at every meeting.

		Present minutes from the previous meeting. 

		Will serve as a back up to the Resource / Educational Records Coordinator.

		Any other duties as appropriate to this office. 

Treasurer

		Record keeping duties:
			Maintain and present itemized reports of all monetary transactions of IaVQCC.

			Included on the IaVQCC bank account with check writing privileges for approved expenditures only.

			Any items purchased without prior approval may not be eligible for reimbursement.

			Banking practices and payments need to be done in a timely fashion.

			Maintain receipts for all disbursements. 

			Retain bank statements.

			Compile records and distribute to appropriate officers. 

			Records must be kept up-to-date and made available at every meeting.

		Any other duties as appropriate to this office.


Internet Services Coordinator

		Update and maintain the IaVQCC website.
			Minutes from meetings
			(Treasurer’s reports are available for review at monthly meetings.)
			Current membership list
			Newsletter

		Create forms for IaVQCC as needed.

		Work with Resource / Educational Records Coordinator to create IaVQCC newsletter. 

		Serve as a technical advisor to the extent of their knowledge.

		Any other duties as appropriate to this office.


Resource / Educational Records Coordinator

		Print training certificates.

		Track member attendance / training hours.

		Produce monthly report on attendance and training hours.

		Act as resource clearinghouse.

		Work with Internet Services Coordinator to create IaVQCC newsletter.

		Any other duties as appropriate to this office.

2.)Elections


3.)Termination of Officers


4.)Replacement of Officers


Article II. Voting Procedures